As stated in district policy KG, permission to use district facilities will be granted by the superintendent or designee in keeping with the policies, rules and procedures of the district. Please refer to district Policy KG for further information, policy cross-references and legal references. All federal, state, and local laws for public school districts must be followed when using district facilities and equipment. This includes, but is not limited to the prohibition of smoking, gambling, alcoholic beverages and possession of intoxicants or illegal drugs/chemicals. Any violation of district policy may result in termination of the activity and future usage.

Unless otherwise approved by the superintendent or designee, or stated in policy KG, facilities will be available for use after 6 p.m. on school days (including summer work days) and after 8 a.m. on other days (weekend days, school not in session, etc.). District gymnasiums are only available for use from 6-7:30 p.m. or 7:30-9 p.m. during weekdays. District facilities will close at 10 p.m. Upon prior written request, permission may be granted by superintendent or designee for a delay in the closing time. However, such use will not interfere in any way with the regular programs and activities of the school district. District facilities may be closed during the winter, spring, and summer school breaks and on other school holidays. If facilities are closed, rental may not be available.

A nominal rental fee to cover operational costs (heating, cooling, lighting, security etc.) and custodial service will be charged in accordance with a schedule recommended by the superintendent and approved by the Board of Education on an annual basis. The fee will not be charged for any district-sponsored activity. Upon written request, the superintendent may consider waiving the fee for special public programs.

Facility usage is not allowed without a permit. Permits are obtained through an application process.  Permits are canceled when school is canceled due to inclement weather or other reasons. Permits are obtained through an application process that will be accepted during the facility usage fiscal year (July1-June 30).  Applications will not be accepted and permits will not be granted before July 1.

A certificate of liability insurance (example on page 6) shall be provided by the persons or organizations using district facilities or grounds and should be submitted during the application process.

Only persons over 21 years of age may apply for use of district facilities. The applicant assumes full responsibility for facilities and for conforming to the policies established by the school district. Facility use requests will be taken on a first-come, first-served basis as long as the priority of use is equal.

The Ladue School District reserves the right to:

1. Limit or deny use to groups which do not comply with policy KG or the established procedures and guidelines;
2. Limit or deny facility use to groups which have a history of demonstrable danger, delinquent rental payments, violence or prior damage to district facilities; and
3. Take any action, which may be necessary or appropriate, in the judgment of the superintendent or designee, to deal with emergency situations relating to the use of district facilities.

District Policy KG – Community Use of District Facilities will be implemented in accordance with district policies GBCA - Staff Conflict of Interest and GBAA – Staff Extra-Duty Assignments.

• Defining Facility Usage Groups

• • User Group #1 (Priority #1 Scheduling): User Group #1 includes school-sponsored and supported organizations serving the students, parents, and teachers of the Ladue School District. Examples include but are not limited to the following:
    • Employee Professional Organizations
    • District Parent Organizations (LEF, Parent Association, Dads Club, etc.)
    • District Sponsored Activities
    • District Sponsored MSHSAA Sanctioned Athletic/Activity Events  

• • User Group #2 (Priority #2 Scheduling): User Group #2 includes nonprofit, non-district administrated activities. Non-profit organizations are entities that are exempt from paying income taxes. Examples include but are not limited to the following:
    • Community-Based Youth Groups, Clubs, and Organizations
    • Boy Scouts and Girls Scouts
    • Club Sport Organizations
    • “Feeder” Athletic Teams

• • User Group #3 (Priority #3 Scheduling): User Group #3 includes for-profit, non-district sponsored groups and organizations whose activities are not administered by the district but are deemed by the superintendent or designee to benefit the educational environment and/or school district community. Examples include but are not limited to the following:
    • Local Civic, Political, Religious, and Service-Oriented Groups
    • For-Profit Youth Sport Leagues
    • Adult Sport Leagues
    • Private Party Individual and Group Rentals